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Preparing For Panic Buttons

Hoteliers Need To Evaluate All Costs, Issues Associated With Installation Of ESDs

Friday, November 22, 2019
Mr. Larry Mogelonsky
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Behind every new technology are a host of potential set-up problems that can take hours or days to solve. For that matter, ESDs (emergency safety devices) are no different, for which I’ve had the pleasure of recently having to oversee a property installation and am now reporting on some of the specifics that you must also consider.

As background on how these panic button solutions work, we’ve had RFID (radio frequency identification) for many decades and relatively affordable forms of WiFi or GPS for nearly 20 years, but these technologies could never really give us the response immediacy and pinpoint location accuracy afforded to us by modern BLE (Bluetooth low energy) beacons that underpin an IoT apparatus. The concern I have is that if you won’t do your due diligence to find the best solution, then you will inevitably have to upgrade or rebuild the base infrastructure every two to three years, representing a significant recurring cost.

What to First Consider for Your System
The trickiest issue to resolve prior to implementation is that you need a connective environment that is constantly available yet still preserves the worker’s privacy. Namely, it would be a violation of one’s rights – and I don’t doubt the labor unions would also have a bone to pick – if you were to monitor your housekeepers’ every move via wearable devices that are only intended to have rare activation.

Instead, you need a system that is always on and can determine an employee’s exact location but is still silent and non-invasive. The best way to achieve this is through BLE rather than other methods of connection like NFC (near field communication) or RFID which both passively interact regardless of first requiring a digital permission exchange as is the case for Bluetooth.

So, with my support going for a BLE-enabled solution, step one would be to evaluate your property to ensure that no nook or cranny is left out of range. But this isn’t always possible, especially when you are retrofitting on a budget with only a tight allowance for numerous beacon purchases and additional probes for remote monitoring. Hence, the ideal panic button platform will concurrently allow for alternating connectivity between BLE and WiFi.

Panic Button Shelf Life
Just like how your cell phone’s battery eventually fades to nothing, so too will any other electronic device, especially those that require a constant connection. Any wearable designated for emergency purposes must be given particular attention, though, because if you opt for an inferior model, the maximum battery capacity may be so abysmal that they will require charging multiple times per shift and thus must be accounted for as part of the quotidian job responsibilities.

While all buttons will eventually need to be replaced, BLE-based buttons can last between one to three years depending on overall use and do not require continual recharging, which is in sharp contrast to certain WiFi-based buttons where the maximum battery lifespan is upwards of only one month. For this latter group, it would mean that your SOPs would need to be modified to incorporate a mid-shift check-up on the residual charge, thereby increasing labor costs because this time would have to be diverted away from other operational tasks.

Or, worse, imagine a scenario where the version you choose ends up having insufficient batteries that erode down to less than a total shift’s worth of juice and the employee doesn’t have time within his or her shift specifically allocated for recharging. In this instance, if a housekeeper was to enter a threatening situation during the latter half of his or her working period and the ESD was out of batteries, the hotel would technically be liable for damages incurred.

Thinking Beyond Housekeepers
The proverbial gun to our heads that sparked this panic button drive has been to protect our room attendants who have suffered through the majority of personal assaults or other dangerous situations in the past. But that does not mean you shouldn’t jointly consider other future uses of this technology.

While the current rollout of legislation mandating ESDs pertains mostly to room attendants, there are a myriad of other hospitality positions where the nature of the role puts the employee in potentially harmful situations. These may include, but are not limited to, maintenance workers, public area custodians, bellmen or valet servicepersons.

All may soon be under the purview of municipal or state laws related to panic buttons, whether they are operating in the lobby, buried under a mass of concrete on subbasement four or off at the farthest reaches of your resort’s guest parking lot. And it’s not like you can easily extend BLE to, say, the greens of holes 11 through 18 on your golf course, so a fluid, hybrid solution is therefore a must for any resort.

Besides hoteliers needing to know all employees’ exact locations for security or emergency purposes, there is the matter of optimizing guest service. Although we’ve discussed the need for worker privacy, there are nevertheless ways to anonymize the data so that an analysis of available resources, efficient route planning and a myriad of other lucrative use cases can be charted. But these applications will only become apparent if you plan ahead and soundly design a framework with future considerations already in mind.
Credit
Larry Mogelonsky    Mr. Larry Mogelonsky
Managing Partner, Hotel Mogel Consulting Limited
Owners, Principals, or Partners
LMA Communications Inc.

Bio: One of the world’s most published writer in hospitality, Larry Mogelonsky is the principal of Hotel Mogel Consulting Limited, a Toronto-based consulting practice. His experience encompasses hotel properties around the world, both branded and independent, and ranging from luxury and boutique to select-service. Larry is also on several boards for companies focused on hotel technology. His work includes five books “Are You an Ostrich or a Llama?” (2012), “Llamas Rule” (2013), ...
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